FREQUENTLY ASKED QUESTIONS

Prior to reading this, please ensure you’re familiar with our terms and conditions and code of conduct. By attending our events, you agree with them.

GENERAL

The next PRF: Farm Summit will be held in Aratoca, Colombia on October 17 and 18, 2024
PRF: Farm Summit seeks to connect coffee industry stakeholders at the point of origin, with the aim of delivering real impact in the host country by focusing on organic and regenerative agriculture practices. In essence, helping to build relationships across the supply chain, driving green coffee sales and leveling the playing field.
We are always looking for new potential host countries for future PRF events. If you want us to host PRF in your country, email us at info@producerroasterforum.com.

PRF is built around producers’ needs. First and foremost, the aim of the event is to drive green coffee sales and generate income for local coffee producers.

We provide simultaneous translation for lectures and speeches in English, so that Spanish-speaking coffee producers break the language gap and are able to use key takeaways.

We run multiple producer-focused initiatives at PRF. One of the best examples of this is a means-tested scholarship program. Under this, we sponsor producers and cover the cost of their travel, accommodation, food, and more, making sure they can attend PRF and capitalize on the opportunities offered by the event.

ATTENDING PRF: FARM SUMMIT COLOMBIA 2024

Registration is now open. To stay up to date, visit our registration page, sign up for our newsletter, and follow us on social media for the latest information.

All tickets will give you access to the two-day summit at La Pradera in Aratoca, Colombia, where you can attend keynote speeches, immersive workshops, farm tours, roundtables, cupping sessions, as well as a number of customized competitions such as the: Global Coffee Roasting Championship and Cold Brew Championship.

You will also have access to the convention floor where you can network with other exhibitors and attendees, as well as taste different coffees in the espresso and brew bars.

PRF: Farm Summit tickets also include:

  • Transportation from and to Bucaramanga airport (BGA) to Aratoca, strictly adhering to predetermined days and schedules
  • Local transportation from and to the venue from selected hotels in Aratoca and San Gil, following predetermined schedules
  • Lunch at the venue on both days of the summit

You will receive a receipt with a unique QR code that will allow you to pick up your badge at the venue. No badges are mailed prior to the event.

Please be ready to present valid photo ID at time of pick-up. Badges must be worn at all times.

There will be a reprint fee of USD $50 for any lost or misplaced badges. In order to reprint your badge, you will need to present a valid photo ID.

No. Tickets are non-transferable and non-refundable. Sharing, splitting or duplicating badges is strictly prohibited. Any person found in violation of this policy will have their badge confiscated, and they will be removed from PRF immediately forfeiting attendance eligibility in current and future years.

Yes. There will be a variety of food and beverage vendors at the event; we estimate that the typical cost of a meal or snack will range from 2 to 10 USD.

A coffee event is not suitable for children, due to the heavy machinery and hot water used at the event. We encourage you not to bring children to PRF.

Children under the age of 12, including infants are not allowed to attend PRF. Children 12 years and older will be allowed to attend with a paid registration only.

PARTICIPATING AT PRF: FARM SUMMIT

We offer a range of tiered sponsorship packages for brands who are interested.

Also, we have exhibitor booths and different sized booths, cupping and workshop rooms, category-exclusive sponsorships, and more.

Take a look at our Sponsorships page for more information, and use the contact form or schedule a call if you’re interested.

Please kindly reach out to reserve your space via the contact form. Or if preferred, get in touch via info@producerroasterforum.com to request our media kits and pricing.

Registration for scholarships will open soon. We do have a limited amount of scholarships that include the admission fee. To make sure you don’t miss out, we recommend that you keep an eye on our website, sign up for our newsletter, and follow us on social media.

Registration for specific activities and events will open once the activities are confirmed. Each will have a limited amount of availability. To make sure you don’t miss out, we recommend that you keep an eye on our website, sign up for our newsletter, and follow us on social media.

We are always encouraging coffee lovers and aficionados to join us as volunteers during the event. To register your interest in volunteering, please do so by filling out this form as soon as it spaces open.

Lectures and workshops have been planned to be relevant for members of the global coffee community, with a focus on regenerative and organic agriculture.

To ascertain which topics are most relevant, our team has worked closely with global experts and local partners through an application and nomination process to ensure that the event will be inclusive and fully representative of the entire coffee community.

TRAVELING TO PRF: FARM SUMMIT

Which airport should I fly to?
Aratoca, located approximately 6 hours by car from Bogotá, is accessible via small aircraft from Bogotá to San Gil’s Los Pozos airport (SGL). Alternatively, the nearest major airport is Palonegro (BGA) in Bucaramanga. PRF will provide shuttle services to and from Palonegro Airport on October 16th and 19th.

While various transportation options such as car rentals, local taxis, Ubers, and similar applications are available, we highly recommend utilizing the PRF shuttles provided as part of your ticket for airport transfers.

We encourage attendees to book travel and health insurance prior to departing for Colombia. For STE attendees, we require proof of insurance during the confirmation process.

We have hand-selected a list of recommended hotels here that will all include breakfast and shuttles to and from the venue.

Most visitors require a valid passport and certain countries will also require a tourist visa to gain entry. These can be processed at a Colombian embassy or consulate abroad.

Please check your specific country requirements with your closest embassy or consulate.

PARTICIPATING AT THE STE

STE is the Sourcing Trip Experience which provides you with direct access to the people responsible for growing, selling, and exporting coffee.

It is a 3-day experience with producers, exporters, and coffee professionals where you will be able to build long-term mutually beneficial relationships.

The STE is perfect for buyers looking to source a range of coffees. This might mean looking for an experimental micro lot for the next Brewers Cup or a reliable new base coffee for your espresso blend.

The STE is also focused on building partnerships. This might mean finding an exporter who can pre-finance the shipment and handle logistics, discussing how to consolidate a container with other roasters, or buying coffee FOB.

Yes. All STE tickets include access to the PRF: Farm Summit, however, you will need to arrange transportation to be back in Aratoca for the event.

Attendees will be given a first-hand opportunity to learn everything about the coffees and producers their hosts work with.

This will range from plant nurseries, variety selection, and farm management to processing techniques, experiments with fermentation, quality control protocols, storage, warehousing, and more.

Yes. You will meet some renowned coffee producers spearheading innovation in the country’s specialty coffee sector, and see first-hand how their coffee is grown, harvested, and processed.

You will be required to present to us proof of travel and health insurance prior to your arrival in Colombia.

As with any traveler, you need to check with your local Colombian consulate or embassy for specific country requirements, such as any visas.

You will also be required to sign a waiver agreement in order to participate in the STE program.

Once you have confirmed your participation, we will share with you all logistical details, including which should be the preferred entry/departure airport and meeting points based on the location of the farms you will visit.

From there, your STE host will take care of your local transportation.